Two programs, no total
If you work with Microsoft 365, your meetings are in Outlook and your tasks in To Do, Planner, a notebook or your head. Outlook knows when you are busy. The task list knows what there is to do. Nobody does the sum in between:
- An eight-hour day, five of them in meetings.
- Three hours left, spread over four gaps.
- Planned: tasks for seven hours.
That usually becomes clear at five in the afternoon.
What Aevo does with it
You connect your Microsoft 365 account. Aevo reads the calendar and enters nothing there. Then three things happen:
- The meetings appear in a time rail above the board. You see the day without switching windows.
- Aevo works out the free time. Working hours minus meetings. Whether tentatively accepted meetings count is a setting.
- The board marks what fits. Tasks are ranked by importance. The top ones whose estimates together fit into the free time are outlined.
When a meeting is added at noon, the free time shrinks and the outline moves. A plan that would now be wrong was never written.
More than the calendar comes from Outlook
- Mails become tasks. With Microsoft 365 your inbox sits in the board. One click turns a mail into a task: turn an email into a task.
- A meeting becomes a task. For instance the preparation for it, with the meeting as the deadline.
- Straight from Teams. A Teams message can be sent to Aevo as a task from the message's menu.
More honest about time
Estimated is not finished. For past days Aevo compares how much you set out to do with how much you completed, and can shrink the free time by that ratio. If you regularly manage 70 percent, you are shown 70 percent. No time tracking needed.
What you need
- A Microsoft 365 account with an Exchange calendar. Some companies require an administrator to approve the connection once.
- An estimate in minutes on your tasks. Without one Aevo has nothing to set against the free time.
- Aevo Pro. New accounts get 14 days of Pro with no payment details; after that it is 5.00 euro a month. The free plan remains, but without a calendar.
The same works with Google Calendar and with any CalDAV calendar: Google Calendar, Microsoft 365 and CalDAV.
Start for free and connect your calendar in the first step.