The short version
Notion is a construction kit. Databases, views, relations, formulas, templates. Put the hours in and you end up with a system shaped exactly like your work. Skip the hours and three weeks later you have four half-built pages and a task list you are keeping on paper again.
Aevo is not a kit. There is one board, four item types and one calculation that decides how a tile looks. There is very little to configure, and that is the whole idea.
Where they differ
| Aevo | Notion | |
|---|---|---|
| Premise | a finished tool | a construction kit |
| Setup | sign up and start | design databases and views |
| Notes | a first-class item type with formatting | a core strength, very capable |
| Tasks | their own type, with effort, priority, subtasks | a database you design yourself |
| Day planning | counts free time from your calendar | only if you build it |
| Postponed work | attention score, the tile takes on colour | not a concept |
| AI | none | Notion AI, paid |
| Collaboration | none | yes, a main focus |
| Calendars | CalDAV and Microsoft 365, both directions | calendar view, limited connections |
| Offline | web app, needs a connection | partly offline |
| Provider | abacado IT Services, Germany | Notion Labs |
| Data location | EU (Ireland), server in Germany | see the vendor's statements |
| Price | free plan forever, Pro 5.00 euro a month | check the vendor's price list |
| Export | JSON, Markdown, CSV | Markdown, CSV, HTML, PDF |
As of September 2026. Statements about Notion come from publicly available vendor information and can change.
What Notion does better
- Freedom. If your process is unusual, you can model it. In Aevo you adapt to the tool.
- Holding knowledge. Nested pages, references, databases full of documentation. Aevo has notes, not a wiki.
- Working with other people. Live editing, permissions, comments.
- Templates. A large body of work other people have already done.
If you enjoy the building and you keep it up, Notion is more powerful than Aevo will ever be.
What Aevo does differently
It is finished on day one. No schema, no views, no formulas. Create a tile, set a date, get on with it.
Urgency decides the view, not you. In Notion the sort order is whatever you configured. In Aevo the due date, the effort, the priority and the number of times you have postponed something decide how large and how coloured a tile is. You never have to remember to sort correctly.
Postponed work gets louder. The attention score rises with every push: tasks you keep postponing. Move a date in a Notion database and all that changes is a date field.
A day has a size. Aevo reads your appointments and says what still fits into today. In Notion you would have to build that arithmetic yourself.
No AI. Notion AI is a selling point; leaving it out is Aevo's. Tasks and notes hold things no model needs to read: task management without AI.
Fewer decisions. Four item types, one board, one calculation. Anyone who has spent two evenings on Notion templates instead of working knows why that counts as a feature.
If you want to move
- Export the task database from Notion as CSV and the pages as Markdown.
- In Aevo, create the projects that are genuinely still running.
- Enter the open tasks, each with a date you intend to work on it.
- Paste the longer texts in as notes and attach them to the right project.
Wiki pages do not come along. If your Notion is mostly documentation, keep it for that and use Aevo for the work. The two do not rule each other out.
Which one suits you
Notion suits you if you want to build a system, work with other people, or store a lot of knowledge.
Aevo suits you if you would rather work than build, if tasks and notes belong together, if you want to know what is realistically left in today, and if no model should read your content. See the pricing or start for free.